Legacy House of Ogden
Administrative Assistant | Lead with Organization. Serve with Purpose.
Are you an experienced administrative professional who combines strong leadership with exceptional organization and a passion for serving others? Do you thrive when supporting leadership, developing team members, and finding better ways to keep operations running smoothly?
Join our Senior Living team as an Administrative Assistant and take on a key leadership role supporting the administrative operations of our community. You’ll provide high-level administrative support, oversee front desk associates, manage important financial and operational processes, and help community leadership make informed decisions—all while creating a warm and welcoming experience for residents and families.
What’s in it for you- Compensation & Benefits
Competitive Pay - $18.25 hourly.
The starting rate is based on experience and qualifications. This position participates in our compensation program, which provides opportunities for future pay growth based on performance and career development.
401(k) with a dollar-for-dollar company match up to 4%
Hotel discounts at select Western States Lodging & Management properties
Eligible full-time associates are entitled to the following:
Medical, Dental, and Vision insurance plans plus Health Savings Account (HSA) options
Optional supplemental benefits, including accident, critical illness, hospital indemnity, and other coverage options.
Personal Time Off (PTO) and Vacation benefits
What You’ll Do
Support the Executive Director and community leadership with complex administrative needs, projects, reports, and operational priorities.
Supervise, train, mentor, and provide day-to-day direction to Front Desk Associates and other administrative team members as assigned.
Establish and reinforce consistent front desk and administrative service standards that reflect professionalism, hospitality, and genuine care.
Help coordinate staffing and front desk coverage to maintain consistent service for residents, families, guests, and associates.
Manage departmental expenses, invoices, Accounts Payable processes, vendor documentation, and other financial administrative responsibilities.
Assist with budget tracking, expense monitoring, and maintaining accurate financial records.
Assist leadership with strategic planning, operational initiatives, and community decision-making by providing accurate and timely administrative information.
Oversee new hire onboarding and orientation administration, ensuring documentation, scheduling, pre-employment requirements, and compliance processes are completed accurately and on time.
Coordinate calendars, meetings, special projects, community events, and other leadership priorities as needed.
Serve as a trusted liaison between residents, families, associates, community leadership, vendors, and external business partners.
Oversee or assist with resident payment processing, ancillary billing data entry, long-term care billing, and related administrative financial functions.
What We’re Looking For
Associate degree or coursework in Business Administration, Office Management, or a related field preferred; equivalent years of relevant experience may be considered.
5+ years of progressively responsible administrative experience.
Previous supervisory, team leadership, or project management experience.
Experience in senior living, healthcare, hospitality, or another service-focused environment strongly preferred.
Demonstrated leadership and team management skills with the ability to train, mentor, and support administrative associates.
Advanced proficiency with Microsoft Office Suite, email, calendar management systems, and other office technology.
Strong understanding of administrative operations, financial documentation, invoices, and expense tracking.
Excellent analytical, organizational, and problem-solving abilities.
Ability to research information, analyze data, and prepare accurate reports for…