Location
ST. LOUIS, MO 63130
Scheduled Hours
37.5
Position Summary
The Executive Assistant is responsible for maintaining online calendars, making appointments, and scheduling meetings and conference rooms for the executive. This role involves coordinating the schedules of the Law Deans, outside business contacts, and departmental or school staff. Additionally, the Executive Assistant prepares materials for mailing and distribution prior to meetings. Strong organizational skills and the ability to manage multiple tasks and schedules efficiently are essential for this position.
Job Description
Primary Duties & Responsibilities:
Maintains online calendars, makes appointments and schedules meetings and conference rooms for the executive. Meetings can involve coordinating schedules of Deans, as well as outside business contacts or departmental/school staff. Prepares materials for mailing and distribution prior to meetings.
Reviews and types correspondence for executive and others as necessary. Proofreads and suggests changes to format and wording using Microsoft Office software.
Opens, categorizes and prioritizes mail. Brings priority items to attention of executive. Maintains follow-up file. May personally follow-up on specific items.
Answers phone for executive as well as other senior financial management staff and directs caller to the appropriate department or person.
Makes travel arrangements for executive and others as needed. Prepares travel expense reports and enters into the Accounting Information System.
Reviews travel reports of Deans and Officers for approval by the Vice Chancellor for Finance.
Serves as back-up for other administrative assistants. Seen as the lead administrative assistant in department.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions:
Normal office environment
Physical Effort:
Typically sitting at desk or table
Equipment:
Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses :
No specific certification/professional license is required for this position.
Work Experience:
No specific work experience is required for this position.
Skills:
Microsoft Office, Typing, Word Proccessing
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Associate degree, Bachelor's degree
Certifications /Professional Licenses :
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
Providing Support To Executive Level Personnel (5 Years)
Skills:
Accounting, Answering Telephones, Bookkeeping, Confidentiality, Customer Approach, Customer Service, Deadline Management, English Grammar, High Reliability, Interpersonal Communication, Multitasking, Organizing, Professional Etiquette, Spelling, Stress Management
Grade
G10-H
Salary Range
$25.47 - $39.49 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
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