Location
ST. LOUIS, MO 63130
Scheduled Hours
40
Position Summary
The Planned Maintenance Coordinator is responsible for the coordination of the maintenance plan, outlining all scheduled maintenance tasks for equipment, machinery, and facilities. Additionally, the Planned Maintenance Coordinator collaborates with the Zone Managers, Mechanics, contractors, and other campus partners to develop and execute job plans and planned maintenance across campus. This involves the collection of asset data, updating the Computerized Maintenance Management System (CMMS) database, generating sub-work orders, validating tasks, creating purchase orders, and tracking material orders.
Job Description
Primary Duties & Responsibilities:
Supports the ongoing transformation of the maintenance plan through identifying assets, creating job plans and planned maintenance schedules in the CMMS. This includes scope of work, safety precautions, required materials and estimated labor hours.
Coordinates and communicates internal preventative, corrective and project work orders. Collaborates with zone staff and stakeholders to optimize work schedules based on labor requirements, material lead times, and university operational needs.
Runs weekly and monthly reports and utilizes GIS to track zones preventative maintenance and maintains accurate records of equipment and asset data, including maintenance history, performance metrics, and maintenance costs. Retires old assets and validates that new assets are captured, tagged and tracked in the systems. Maintains records and makes updates to documents as needed to establish consistency and standardization of processes.
Coordinates with zone staff for the delivery of the necessary resources, tools, and materials for scheduled maintenance activities, then generates purchase requests and orders supplies based on job plan schedules.
Manages and schedules routine contracted planned maintenance. Collaborates with the maintenance department and other relevant departments to create, schedule, and communicate contracted work. Ensures contractor work reports are tracked and filed in the appropriate location.
Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions:
Normal office environment.
Stockroom or warehouse.
Physical Effort:
Typically sitting at a desk or table.
Walking on campus to maintenance shops.
Works on campus 5 days a week and travels among campuses.
Some remote work is possible but subject to operational needs and manager approval.
Equipment:
Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses :
No specific certification/professional license is required for this position.
Work Experience:
Administrative Or Coordination Role (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Associate degree
Certifications /Professional Licenses :
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
Administrative Or Coordination Role In A Facilities Environment (4 Years)
Skills:
Asset Tracking, Communication, Computerized Maintenance Management Systems (CMMS), Critical Thinking, Customer Relationship Development, Detail-Oriented, Maintenance Planning, Maintenance Plans, Microsoft Excel, Microsoft Word, Planned Maintenance, Planned…