Location
SAINT LOUIS, MO 63110
Scheduled Hours
40
Position Summary
Manages a variety of department functional planning with contributions to the strategic development for the department/unit including project deployment and related communications.
Serves as HR leader for recruitment, payroll, faculty attraction and retention including engagement as well as workforce planning. May lead or manage projects related to facilities planning and expansion or conversion. Leads the administrative infrastructure of the Department of Emergency Medicine. Combines daily operations with department planning. Reports to the Executive Director and manages a team of 6–8 administrative staff.
Works closely with faculty leadership so that administrative work supports the department's academic, research, and clinical missions at every site.
Job Description
Primary Duties & Responsibilities:
Project Management and Department Planning
Acts as leader, facilitator, and liaison between department leadership, staff, and partners inside and outside the university to advance department goals.
Develops and carrys out a department communications strategy that supports faculty recruitment, community presence, and institutional visibility.
Oversees internal communications, including newsletters, staff updates, and announcement channels.
Assists faculty with communications materials for recruitment, grants, and community outreach.
Plans, coordinates and executes quarterly and annual department events.
Builds relationships with faculty and physician leaders, and keeps staff and faculty priorities aligned.
Employee Engagement
Leads end-to-end recruitment for administrative and selected operational roles.
Designs and improves staff onboarding that introduces the department's culture, systems, workflows, and expectations.
Designs and sustains staff programs built on inclusion, accountability, and professional development.
Builds and runs an annual engagement calendar: recognition programs, team events, stay interviews, and pulse surveys.
Develops retention strategies, including career pathing, recognition frameworks, and development opportunities.
Tracks engagement and turnover metrics, and report trends and recommended actions to leadership.
Acts as a trusted resource and advocate for staff, partnering with WashU HR on resolution.
Leads faculty onboarding and faculty belonging and engagement programs.
Supports academic administration, including committee logistics and scheduling.
Staff Management
Hires, manages, evaluates and develops staff.
Plans and delegates department workload.
Ensures Workday transactions are accurate, timely, and technically sound.
Sets operational workflows, accountability structures, and service standards.
Acts as the main escalation point for administrative issues and cross-functional coordination.
Partners with leadership to forecast staffing needs and allocate resources.
Ensures faculty leaders receive administrative support for engagement, recruitment, and marketing.
Supervisory Responsibilities & Performs Other Duties as Assigned.
Supervises 6–8 administrative staff, with full responsibility for hiring, performance management, development, and workload.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses :
No specific certification/professional license is required for this position.
Work Experience:
Human Resources, General Payroll, Accounting, Administration, Training, Or Workday (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
This is a hybrid position, consisting of both remote office work and…