Do you like bringing order to things, keeping processes moving, and being the person colleagues turn to when they need something? We're looking for a proactive Office Assistant to join our Operations team in Brno.
This role is key to keeping both our documents and our office running smoothly. As a team member, you’ll take ownership of our document management — making sure contracts are prepared, signed, and archived without getting stuck in anyone’s inbox — and work together with the team on everyday office operations, from mail and couriers to invoices, purchases, and events.
You'll be part of a self-managed (managerless) team, where autonomy goes hand in hand with responsibility. We expect you to be self-driven and proactive, but also to listen, cooperate, and align with the team's goals. Respect, open communication, and mutual support are what keep us moving forward.
WHAT YOU´LL DO:
Coordinate document approval and signature workflows — from preparation to archiving
Prepare documents for electronic (DocuSign) and wet-ink signatures, and follow up with stakeholders until everything is signed
Keep our document management system organized and help us rebuild and standardize the process (templates, filing structures, reminders)
Handle incoming and outgoing post and courier deliveries, including regular trips to the post office
Help process invoices in our ERP system and take care of our info mailbox
Order office supplies and handle operational purchases
Arrange simple business travel and help with expenses
Support on-site events, partner workshops, and visits
Help manage reception desk services (phone, emails, visitors, cashbox)
ABOUT YOU:
We’re looking for a team playe r who’s naturally organized, approachable, and acts rather than waits. Someone who enjoys a mix of focused routine work and unexpected tasks, keeps calm when things get busy, and isn't afraid to ask questions or share an opinion. Previous experience in document management is a plus, not a must.
YOU'LL FIT RIGHT IN IF YOU :
Are well organized, detail-oriented, and know how to prioritize
Follow things through and feel confident reminding people about deadlines
Are eager to learn and open to things you haven't done before
Are tech-savvy and comfortable using AI tools
Speak and write in English and Czech at an active B2 level
Can handle confidential information with care
Are comfortable working at the front desk; it's not a receptionist role, but you'll be the first person people come to
Are an active driver
Are willing to travel to our Prague office (occasionally overnight)
WE OFFER:
30 days of vacation + 3 sick days
12 days for education and self-development (Grow Days) + language education support
Cross-team collaboration with a great opportunity to learn new things and grow
Access to the best AI tools on the market, along with training and learning resources to help you make the most of them
Reward system for public speaking
Meal allowances
Daily refreshments in the office + community breakfasts, free 3D print