Position Purpose
As a Portfolio Project Manager , you will plan, coordinate and deliver cross-functional pharmaceutical portfolio projects, including product transfers, new product launches, alternative-source implementation, optimization and troubleshooting initiatives .
You will ensure projects are delivered in line with agreed scope, objectives, budget, timelines, quality requirements and applicable pharmaceutical standards.
Working closely with internal functions and external partners, you will assess project feasibility, establish implementation plans, monitor progress, manage risks and support timely decision-making. You will also act as a central point of coordination throughout the project lifecycle, ensuring stakeholders have clear and timely information about project strategy, progress, changes, risks and required escalations.
Key Responsibilities and Duties
Project definition and planning
Contribute to defining project scope, objectives, deliverables, budget and implementation strategy.
Coordinate cross-functional feasibility assessments covering technical, quality, operational, supply and implementation considerations.
Develop and maintain detailed project plans, including milestones, dependencies, resources, responsibilities and timelines.
Establish appropriate project governance, reporting routines and escalation pathways.
Identify the internal and external resources required for successful project delivery.
Ensure individual project plans are aligned with the broader portfolio strategy.
Project execution and coordination
Lead portfolio projects in line with agreed scope, timelines, budget and quality expectations.
Apply appropriate project management methodologies, tools and good practices throughout the project lifecycle.
Coordinate cross-functional project teams and stakeholders.
Monitor critical-path milestones and dependencies, taking corrective action when needed.
Assess and coordinate proposed changes to project scope, timelines, resources, costs or implementation approach.
Facilitate project meetings and decision-making, ensuring decisions, responsibilities and follow-up actions are clearly documented and communicated.
Risk, issue and change management
Maintain project risk and issue registers and coordinate risk identification, assessment, mitigation and monitoring.
Develop mitigation measures, contingency scenarios and back-up plans for significant project risks.
Establish escalation plans for issues that may affect scope, milestones, budget, quality, supply continuity or regulatory commitments.
Evaluate the impact of project changes and support informed decision-making.
Monitoring, reporting and governance
Track project progress against agreed objectives, timelines, budgets and performance indicators.
Prepare accurate and timely project status reports, dashboards and management updates.
Communicate achievements, risks, decisions, changes and upcoming milestones to relevant stakeholders.
Identify deviations and recommend recovery actions where necessary.
Stakeholder and network management
Build effective working relationships with internal and external stakeholders.
Promote cooperation and accountability across cross-functional project teams.
Engage relevant stakeholders when their expertise or approval is required.
Address communication gaps and misalignment promptly and constructively.
Collaborate with functions including Product Technology and Transfers, Analytical Development, Quality, Production, Strategic Procurement, Supply Chain, EHS, Regulatory Affairs, Life Cycle Management, Portfolio & New Products, Development and B2B, as well as external suppliers, partners and, where applicable, relevant authorities.
Quality, compliance and continuous improvement
Perform project activities in accordance with Good Manufacturing Practice (GMP) requirements, applicable legislation, internal procedures and pharmaceutical quality standards.
Promptly communicate quality risks, product complaints, deviations or…