Company :
Truck Stops (NZ) Ltd Are you the person who spots what needs to happen before anyone asks?
We're looking for an exceptional Executive Support Coordinator to become the trusted right hand to our General Manager, Commercial Aftersales. This is far more than a traditional administration role. It's a unique opportunity for someone who combines executive support expertise with commercial awareness, analytical thinking, and a proactive approach to making things happen.
You'll work closely with our General Manager, helping drive operational excellence by anticipating needs, coordinating priorities, preparing insightful reports, and ensuring our leaders are always one step ahead.
If you're someone who loves bringing order to complexity, enjoys challenging the status quo, and isn't afraid to roll up your sleeves and help wherever needed, we'd love to hear from you.
What you'll be doing
As a trusted support to the General Manager and Aftersales Leadership Team, you'll:
Proactively manage diaries, schedules, meetings, and leadership priorities
Coordinate domestic and international travel, including complex itineraries and logistics
Prepare high-quality reports, presentations, briefing papers, and leadership communications
Analyse information from multiple sources and transform it into meaningful insights and actionable recommendations
Identify trends, risks, opportunities, and emerging priorities for leadership consideration
Coordinate leadership meetings, workshops, conferences, and events
Collaborate across departments to gather information, track actions, and ensure commitments are delivered
Support expense management, administration processes, and document control
Help drive continuous improvement by challenging existing ways of working and identifying smarter solutions
Act as a dependable resource across the wider aftersales leadership team, stepping in to support business priorities wherever needed
Your Skillset
You'll be a highly organised professional who enjoys thinking beyond today's tasks and focusing on what's coming next.
You'll bring:
Experience in executive support, personal assistant, administration, business coordination, or similar roles
Outstanding written communication skills with proven report writing capability
Strong analytical skills and the ability to turn data into clear business insights
Advanced Microsoft Office skills, particularly Excel, PowerPoint, Word, and Outlook
Exceptional organisational and time management abilities
A high level of discretion, professionalism, and attention to detail
The confidence to challenge thinking constructively and offer alternative perspectives
The ability to build strong relationships across all levels of the business
A proactive mindset that focuses on solutions rather than problems
What you need to thrive here
You'll succeed in this role if you:
Anticipate needs before they arise
Think strategically and can see the bigger picture
Enjoy working in a fast-paced environment with changing priorities
Are naturally curious and always looking for a better way
Take ownership and don't wait to be asked
Are equally comfortable supporting senior leaders and collaborating with wider teams
Have a "how can I help?" attitude and enjoy contributing beyond your core responsibilities
Why join us?
This is an opportunity to play a key role in supporting a high-performing leadership team while contributing to the success of a growing commercial business.
You'll have visibility across the organisation, the opportunity to influence outcomes, and the chance to work alongside leaders who value initiative, collaboration, and continuous improvement.
If you're ready to bring your organisational expertise, commercial mindset, and proactive approach to a role where you can genuinely make an impact, we'd love to hear from you.
Apply now and help us stay one step ahead.