Situation Group, a global collective of digital-first advertising agencies and an award-winning nonprofit, seeks a Senior Accounts Payable Coordinator to drive media accounts payable precision through continuous reconciliation and cross-team collaboration. This role will report to the Director of Finance.
What You’ll Do
The Senior Accounts Payable Coordinator drives day-to-day media accounts payable, managing the full-cycle entry, continuous tracking, and ongoing reconciliation of media invoices across all US and UK agency campaigns. Built for a sharp, analytical "numbers" person, this position acts as the bridge between Accounts Payable and our media planning teams. In close collaboration with the Director of Finance and Finance Coordinator, this role ensures data integrity across media systems, powers accurate financial reporting, and maintains strong, collaborative partnerships with both internal and external stakeholders..
Our office is located in midtown Manhattan and we are currently working in-office four days per week, Monday-Thursday.
Sample Day-to-Day Responsibilities
Media Invoice Processing & Payable Operations
Enter all media invoices in Prisma
Review vendor media statements against open AP ledgers to verify all submitted invoices are received, cleared, and accounted for
Manage the full life cycle of credit memos—including retrieval, entry into Accountability, and precise application toward vendor payment schedules
Generate and maintain missing invoice reports; actively contact media vendors to retrieve outstanding invoices, confirm receipts, and share payment updates, as needed
Regular review & reconciliation of client media spends against advance billing schedules
Production & Payable Operations
Enter, process, and reconcile all production invoices against Purchase Orders (PO)
Identify and resolve PO discrepancies, directly requesting missing PO invoices from internal teams
Vendor Management & Onboarding
Lead media vendor onboarding and profile maintenance, ensuring media suppliers are accurately set up and maintained in Prisma
Facilitate vendor security and banking verifications via EFTsure emails, as needed
Review vendor statements against open AP ledgers to verify all submitted invoices are received, cleared, and accounted for
Reporting, Auditing & Controls
Run and evaluate weekly Open AP reports in collaboration with the Finance Coordinator
Monitor direct-remit clients in Prisma and Accountability, auditing accounts to ensure only authorized payment-required invoices are processed
Coordinate with Media Leadership regarding necessary invoice reversals, ensuring reversed invoices are cleared in Accountability as needed
Requirements
Experience with Prisma & Accountability (Counta) a plus!
Ability to fluidly move between a variety of day-to-day responsibilities
Detail oriented with strong organizational and prioritization skills
Collaborative and solution-oriented
Skilled with handling numbers
Excellent communication skills, both verbal and written
Competent in MS Office or related programs
Benefits
We offer a competitive base salary and a range of benefits and perks:
Salary range: $60,000 - $75,000 commensurate with experience
Health care plan (medical, dental and vision)
Retirement plan with employer match
Life and disability insurance
Generous paid time off package that includes vacation, sick, “life happens” days, birthdays, summer Fridays and public holidays
Paid family leave
Cold brew coffee, snacks and fresh fruit
Wellness resources
Special access to New York City’s arts and entertainment scene
We have been honored for our commitment to our team with workplace awards from Crain’s, Best Companies Group, Cynopsis, Digiday, and Fortune.
Our Company
Situation Group is a digital-first collective of award-winning advertising agencies. We partner with leading entertainment, education and mission-driven brands, including WICKED on Broadway, The Metropolitan Opera, Columbia University, and No Kid Hungry.